What are the Purchasing Division's
Business hours are 8:00 a.m. to 5:00 p.m.,
Monday through Friday. To ensure Purchasing Agent availability, please
call 817-459-6300 to schedule an appointment with the appropriate Agent.
We have not physically moved, but as of January 1, 2008, the address shall be
listed as 101 S. Mesquite St. / 8th Floor / Arlington, TX 76010
Turning in a bid/proposal? Please be advised that due to the recent
addition of the Municipal Courts, our building is secure-access only.
Bidders must prepare and anticipate the time taken to clear the metal detector
and/or property search. No allowances will be made concerning late
How can I find City construction bid opportunities?
- Visit the Public Works link on the left-column menu.
How does the City of Arlington obtain
For the purchase of
non-construction basic supplies and services, the City has adopted a
"decentralized" purchasing model. Individual departments are authorized to
purchase items, to a certain dollar threshold, without the direct involvement of
the Purchasing Division. Departments are required to abide by all City
policies concerning procurement of goods and services.
A department is required to obtain at least three informal bids (written,
faxed, or email quotations) when a purchase is between $3,000 and $50,000.
A good-faith effort will be made, in such instances, to locate two Tarrant
County HUB vendors to participate in the quotation process. Informal bids
are also subject to City of Arlington Terms and Conditions.
All City Departments may purchase certain,
non-contracted supplies, materials, or services up to a maximum of $2,999.99 without informal
quotes. Most of these types of purchases are now made on the City
procurement card, however, use of Purchase Orders (PO) is still
an acceptable method for this type of purchase.
Who can do business with the City of
Any person, business, or
corporate entity, under most circumstances, is eligible to become a City vendor.
Where can I register with the City of Arlington?
Sign up on the City's
For a modest $25 fee, you can register your firm and designate
the types of bid opportunity notifications desired based on chosen
commodity codes. Suppliers may also upload their M/WBE
Certification, where applicable.
The Purchasing Division will continue to advertise bids as
required by law in the Star-Telegram and post bid notices on
DemandStar, but registration with the City will only be through the
new Supplier Portal.
A link to the Supplier Portal, and instructions on how to
register are also available on the City's main web page, under
For any advertised bid opportunities, suppliers can also contact
the Purchasing Division at
request information or assistance.
Hard copies of Purchasing Division bid packets are also available for pick-up at our 101
S. Mesquite St., 8th Floor, Receptionist's desk.
What if I am a Minority or
The City recognizes
certification through both the State of Texas (HUB) and associated agencies.
Also accepted are TxDot and NCTRCA (North Texas
Regional Certification Agency). Vendors need only submit copies of their
certificate or an "under evaluation" letter with any bids or quotes, or upload
the documents when registering on the Supplier Portal.
How are commonly-used goods and
In an effort to take advantage of large-volume pricing, the City often uses annual contracts to
purchase commonly-used goods and services. Such contracts are based on the
results of a sealed bid or proposal, and may be multi-year with renewal options.
To review existing contracts and expiration dates, click on
What is a sealed bid?
A sealed bid is defined as
the attempt to obtain best pricing or value through competition. It is required for
more than $50,000. The bid must be submitted in a sealed envelope at
the appointed place of opening, prior to the appointed time of opening.
The bid must be submitted on provided documents and be signed by an appropriate
authority within the bidder's company, authorized to commit the vendor to terms
and conditions contained within the bid packet. Bids arriving after the
appointed time shall be returned unopened.
For any purchase within a
fiscal year that has an anticipated,
aggregate total of $50,000 or greater, the Purchasing Division will conduct the solicitation
for sealed bids (as required by law). Sealed bids are advertised in the
Fort Worth Star-Telegram and must be submitted in accordance with bid packet
All purchases are made through the appropriate competitive
bid process in accordance with applicable Federal, State, and Local statutes, as
well as City of Arlington Purchasing Policy. Failure to follow
specifications or submit the bid at the appropriate time and place, will result
in non-consideration of the bid. Falsifying bid documents is a serious
violation and shall result in vendor suspension from doing business with the
City Council approves all purchases (one-time or contract) for goods and
services over $50,000.
What is a bid opening and
may I attend?
A bid opening is the official reading of the
bids/proposals received by the due date, as specified by the bid documents. The bid opening process is open
to the public. All vendors responding to the bid(s) are strongly
encouraged to attend the openings, however, questions concerning any aspect of
the bid are not addressed at a bid opening.
How do I view the results of recent
bids or recommended awards?
If the solicitation is handled
through the Purchasing Division, the bid tabulation and all resulting awards may
also be viewed on Onvia
(DemandStar) or by emailing the Purchasing Division at
*How does the City handle
Bid Remedy: Any actual bidder or proposer
who believes they are aggrieved as a result of a bid or proposal
from the City of Arlington may file a formal protest. The Purchasing
Division must receive the written protest within five (5) business
days after the public posting of the
Recommended Award on DemandStar/Onvia.
Only written protests will be considered and the letter should
concisely detail the grievance, the actual bid law violated, and request an inquiry/outcome.
During the investigation of the grievance, no award shall be made.
Protests shall be directed to:
Debra Twinam, CPPO, CPPB Purchasing Manager/ City
101 S. Mesquite St. / 8th Floor / Arlington, TX 76010
Upon completing the investigation will notify the
protesting party in writing, detailing the
results of the inquiry. The decision of the City is final.
A detailed protest procedure is available by request. Click on
the Email Us link in the left-column menu.
What if my company sells
technology or data services?
Purchases made in the area of
communications, data or technology shall be procured using the appropriate
sealed competitive procedure, in accordance with Texas Local Government Code. Specific questions can be directed to the
technology Purchasing Agent by clicking on the Email Us link in
the left-column menu or sending an email to
How does the City dispose of Surplus
Division is authorized to dispose of all surplus, seized, and
confiscated property for the City of
Arlington. Goods are disposed of through the services of
Rene Bates Auctioneers, Inc.
The preferred method
of disposal is on-line public auction.
Interested parties* may register with
All surplus item disposals will be announced in the Ft. Worth
Star-Telegram and on this web page. Visit Rene Bates
Auctioneers, Inc. at
to review auction dates, item information, photos, and submit bids.
*City employees and their
families are prohibited from
participating in COA auctions.
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